Wedding Checklist

You have just be proposed to, you said yes and then you think ‘Where do I start?!’ Planning your wedding can be an overwhelming experience. Here at Wedding Guide, we have put together a simple 12 month free wedding checklist template which you can follow leading up to the months of your wedding day. We have included everything from hiring your venue, buying your wedding and ordering your wedding flowers just to stop your mind from going overload! So print out this checklist and keep it in the front of your wedding planner with your calendar so you can say bye bye to stress and hello to a beautifully organised wedding day.

12 Months Before Your Wedding Day

Announce that you’re engaged
Choose/ Resize your engagement ring
Determine the colours, style and theme of your wedding
Make a list of what is important to both of you for the wedding, this will help with your plan your budget
Discuss the budget for the wedding and who will pay for which parts
Finalise a wedding date and start searching for a wedding venue
Find a wedding officiant or celebrant (the person who will marry you) and apply for any necessary licence’s

9 To 11 Months Before the Wedding Begin your search for vendors:

Formal Suit Hire
Bridal Gown
Reception Entertainment i.e Live Band, DJ, Disco, Entertainers
Catering or Buffet Stations
Wedding Transport
Venue Decoration/Chair Covers
Hair and Beauty Stylist
Shoes and Accessories
Wedding Lingerie
Bridesmaid Dresses
Wedding Cake
If the vendors are available on your chosen date book them IMMEDIATELY!
Get as much inspiration for your wedding day as possible, visit wedding fairs, look online and through bridal magazines
Finalise your wedding colours, theme and style
Compile a preliminary guest list
Choose your maid of honour, bridesmaids, bestman, ushers, flower girl and ring bearer and ensure they are aware of their duties
Begin looking at honeymoon destinations and discuss where you both would like to go, make sure you check the weather first!
Choose and purchase your wedding rings

6 To 8 Months Before the wedding

Send out your Save The Dates
Start planning ceremony and reception music choices
Finalise all purchases of your wedding gown, veil, shoes and accessories
Start looking at invitation designs
Create gift lists and honeymoon donations
Finalise and purchase attire for your attendants

4 To 5 Months Before the Wedding

Order Wedding stationery (invitations, envelopes, order of service, place cards etc)
Contact your florist and finalise any arrangements
Book you wedding transport
Start looking and buying wedding reception decorations including favours
Book a cake tasting session and choose your wedding cake design
Arrange accommodation for guests who are travelling far (book hotel rooms nearby)

3 Months Before The Wedding


Finalise your guest list
Order your Wedding Cake
Choose gifts for your attendants and parents
Start writing your wedding vows, if you are doing them yourself
Confirm all your honeymoon arrangements
Make arrangements for the groom and male members of the wedding party to have a suit fitting
Meet with your officiant or celebrant to discuss details of the wedding ceremony
Book a hotel room for your honeymoon night

2 Months Before The Wedding

If you are changing name, complete any formal documents
Finalise music selections for the ceremony and wedding reception
Meet with officiant or celebrant to finalise all the ceremony details
Send out your wedding invitations
Meet with your vendors to finalise arrangements and times
Schedule a hair and makeup trial with a consultant
Start making or buying wedding favours and disposable cameras

1 Month Before the Wedding

Make sure your guests have returned their RSVP’s and start working on your seating plan
Meet with your photographer/ videographer and provide a list of required shots and any discuss any details
Decide and confirm your wedding vows and ensure your officiant or celebrant has been sent copies
Arrange for a final wedding dress fitting and make sure your bridesmaid dresses fit
Confirm Honeymoon reservations
Collect the marriage licence
Confirm all final payment amounts with your wedding vendors as well as times and dates etc

2 Weeks Before the Wedding

Confirm the delivery time and locations with florist and any hired services
Contact any guests you have not received an acceptance from
Confirm and create a seating chart

1 Week Before the Wedding

Collect wedding gown, bridesmaid dresses, flower girl dresses and all the accessories
Reconfirm everything with any outstanding vendors
Make sure the men have their final suit fitting
Give final guest numbers to the venue, reception venue and caterer

1 Day Before

Invite all the guests who are part of the ceremony for a rehersal if you are having one
Confirm all the wedding transport
Have your manicure and pedicure and treat yourself to a back massage and facial to relieve any pre wedding stress
Confirm any outstanding duties required with the wedding party
Try to get an early night and relax!

The Big Day!

Try and have something to eat and drink, it’s going to be a long day!
Have your hair and make up done
Begin dressing two hours before ceremony is scheduled to begin
Have any pre wedding photographs taken
Get married and enjoy the day!

Post Wedding Day

If you are leaving for your honeymoon straight after the wedding day then you will need make a few more arrangements prior to the wedding day:

Make sure all hired formal attire such as suits have been returned the next working day in good order to the supplier. (Perhaps ask someone reliable to take care of this task such as the best man or a member of the wedding party)
Make the venue is aware of any table decorations or chair covers that have been hired for the wedding from florists or venue decoration companies. Ensure they are stored safely for collection to ensure any refundable deposits are returned.
Ensure thank you notes for any gifts, thank you cards or donations are sent out no later than 3 months after your wedding date